How to use Contact Groups in ProtonMail

Contacts Groups makes it easier to get in touch with large groups of people. Instead of adding email addresses manually to the “To” field each time, you can create a Contact Group with up to 100 contacts and quickly send them emails. 

The feature is available to ProtonMail users with Plus, Professional and Visionary plans. There’s no limit to the number of Contact Groups you can create. You can give each one a unique name and assign it a color. A group can contain multiple email addresses from the same contact, and you can add a contact to more than one group.

For example, if you organize a meetup with your friends once a month, you can create a Contact Group called ‘Meetup Friends’ that includes them all and simultaneously send the invitation to everyone. 

This article explains how to create and manage Contact Groups, as well as how to send emails to your Contact Groups.

How to access Contact Groups

Log in to your account at beta.protonmail.com, and go to ProtonContacts on the left toolbar of your ProtonMail account.

Then select Groups from the list of options under the Add contact button. From this page, you can view all groups and easily add or delete groups.

How to create or delete Contact Groups  

Use the Add group button to create a new contact group. A new window will open where you can name the new group, assign it a color, and add contacts to the group. 

To delete a group, use the Delete button in the list of Actions next to each group. 

How to edit Contact Groups from Contacts page

If you want to edit a group or the contacts included, click the Edit button for the respective group in the same list of actions as above. 

In the edit window, you can change the name, color, or the contacts included.

How to add or remove people from Contact Groups via the Contacts page

You can also add and remove contacts from the Contacts page, without having to go into the Contact Groups editor. 

Next to each contact, you can quickly view the groups a contact is part of by hovering your mouse over the Group icons.

To edit the groups, select the contact and click on the Groups icon. You can then choose the groups you want the contact to be a part of or create a new group. Click on Apply to save your changes. 

How to send an email to Contact Groups

To send an email to a Contact Group, start typing the name of the group in the To field of your Composer. The name of the group will show up as a suggestion. To select the suggestion, click on the group or press the Tab or Enter keys.

Please keep in mind that you can send a group email to a maximum of 100 recipients and that sending limits can prevent you from sending emails to excessively large groups.

To remove certain contacts in a group from the list of recipients of a particular email, click on the  group name in the To field. In the new window, select the contact(s) you want to receive the current email. 

The contacts you deselected will not receive the current email. However, they will continue to be part of that Contact Group. 

contacts group send email

From that same popup window, you can check whether emails to a Contact Group will be encrypted and/or signed, depending on the lock icon that appears next to the email address. Contacts not using OpenPGP end-to-end encryption will have a lock next to their email address only if you manually upload the public key or after trusting their key.

contacts group send email

Note: If you create Contact Groups as a paid user and subsequently downgrade your account to free, you will still be able to see your groups. But you will not be able to edit them, send messages to the groups, or create new ones.