Congratulations on joining the ProtonMail community! ProtonMail is an ad-free email service that safeguards your personal conversations with strong encryption. Learn more about what makes ProtonMail different.
This short guide gets you up and running with ProtonMail if you are transferring your files from Gmail. You can seamlessly move the emails, attachments, calendars, and contacts you have stored in your Gmail account to ProtonMail and Proton Calendar by following the steps below.
If you would like to know more about a particular topic, skip to:
- Transfer existing emails and contacts
- Set up email forwarding
- Inform your contacts
- Update online accounts
- Get the most out of ProtonMail
Transfer existing emails and contacts
Moving your Gmail mailbox and contacts to ProtonMail is quick and simple with the Easy Switch app.
1. To launch Easy Switch, sign in to your account at mail.protonmail.com and go to Settings → Go to settings → Import via Easy Switch → select Google.
2. Select the files you want to import. You can choose:
4. You will see a screen that says “Proton Import Assistant wants additional access to your Google Account” along with a list of the different types of data that Easy Switch will need access to. You need to check all the boxes to enable Easy Switch to import your files. Once you have checked all the boxes in Google’s authorization screen, click Continue.
4. This will bring you to the Customize and confirm import page.
The Import Export app also allows you to email files stored on your computer, and export emails from your ProtonMail account to your hard drive as an encrypted backup.
You can download the Import Export App here. Once you have installed the app on your device, you should click on Add account. You will then be prompted to log in to your ProtonMail account.
Once you have logged in to the Import Export app with your ProtonMail account, you can import files or emails into your account from the app by clicking Import.
You can then choose between Import from account or Import local files, depending on whether your Gmail files are saved onto your device or you would like to import them directly from your Gmail account.
For more information on using the Import Export app, read our guide to importing and exporting emails.
Set up email forwarding
Once you’ve imported existing messages from Gmail, continue with the setup of automatic forwarding. This ensures that all the new messages sent to your old Gmail account also arrive in your ProtonMail inbox. Once senders learn your new Proton address, they can reach you directly at your ProtonMail address.
Note: Messages forwarded from Gmail first go through Google’s servers. This means they will only be TLS encrypted, and not end-to-end encrypted, and Google can access them.
Here are eight quick steps to forward your Gmail messages to ProtonMail:
1. In your Gmail account, go to Settings by clicking the gear in the top right corner
2. In the Forwarding and POP/IMAP section, click Add a forwarding address
3. Enter your ProtonMail address in the new window, click Next and Proceed
4. Open ProtonMail where you will find a confirmation message from Google
5. Click the link in the email to verify your ProtonMail address and confirm forwarding
6. Refresh your Gmail account webpage
7. In the Forwarding and POP/IMAP section, select Forward a copy of incoming mail and select your ProtonMail address from the dropdown menu
8. Click Save Changes
Inform your contacts
Tell your contacts you are using a new email address. You could send out a short ProtonMail email to say hi and order a new set of business cards.
Please keep in mind that ProtonMail imposes limits on the number of emails you can send at once to avoid spam and phishing attempts. The limits depend on many criteria, including the behavior of the sender.
Learn more about sending limits.
To make this transition easier, you can share your short domain email address @pm.me with your contacts. Emails received via @pm.me appear in the same inbox as those using your @protonmail.com address. All ProtonMail accounts, free and paid, can receive emails at this address and paid accounts can use it to send emails too.
For example, if your email address is email@example.com, the attached pm.me email address is firstname.lastname@example.org.
Learn more about ProtonMail @pm.me email addresses.
Update online accounts
Connect your online accounts to ProtonMail to protect your sensitive communications, instead of using your Gmail address as a point of contact. By migrating messages related to finance, health, and shopping to ProtonMail, you will avoid having this personal information used to profile you and potentially exposed or sold to third parties.
This has to be done on an individual account basis, so you can also use this opportunity to review your accounts’ security settings and delete accounts you no longer use.
Start with accounts holding sensitive information: banks, tax services, or file storage.
Continue with accounts you use daily: social media, online shopping, or entertainment.
Update the rest of your accounts over time. Create a separate folder in your ProtonMail account where you automatically forward emails from your Gmail account. This will help you quickly spot which contacts are still using your old email address. To remind your contacts about your new email address, set up an auto-reply on Gmail each time your contacts email you at your old address.
Once you have updated the accounts you want to continue receiving emails from, you can delete your Gmail account. This gives you control over which websites or organizations have your contact details.
If later you decide to regain access to any account still associated with your Gmail address, you can use the recovery email address or the phone number you provided at signup. Alternatively, you can contact the support team of the service you’re trying to gain access to.
Sign up for new accounts with your ProtonMail address from now on. All of your information and account updates will be securely encrypted.
Get the most out of ProtonMail
ProtonMail supports a set of features and apps for quick access on different devices, strong privacy protection, an organized inbox, and efficient communication.
All ProtonMail users can also log in through beta.protonmail.com to access the latest designs and features.
Download ProtonMail apps
Download ProtonMail apps for all your devices. This will give you quick access to an interface optimized for your device and allow you to use ProtonMail features, including encrypted emailing, wherever you are.
Get ProtonMail Bridge
If you use an email desktop app such as Outlook, Thunderbird, or Apple Mail, install ProtonMail Bridge to safely read and write encrypted messages in your email desktop app. Our guides help you configure it correctly.
Use a custom domain
ProtonMail allows you to set up your custom email address for domains you own in a few easy steps.
Access your hosting service or domain name provider (e.g. Google Domains, Cloudflare, etc). Log in to your account and update the domain’s DNS records to point to ProtonMail.
Learn how to update DNS records.
After updating the DNS records, wait 24 hours for the records to propagate and test it by sending an email to your custom domain’s email address — it should go right to your ProtonMail inbox. When you have confirmed that emails arrive in your ProtonMail mailbox, you can delete your domain from Google.
Use multiple email aliases
ProtonMail also allows you to receive emails to an unlimited number of aliases. If you don’t want to enter your actual email address, build an alias by adding a + to your username. This feature is available to all users. For example, if your email is email@example.com, you will also receive the emails sent to firstname.lastname@example.org in your inbox.
Aliases together with filters help you manage your inbox. You can also use them to protect against phishing attempts or spam by assigning an alias to each account you register with. This helps you quickly identify the source of spam.
Organize your new inbox
Use folders and labels to quickly locate emails on certain topics or from particular senders. Create filters to automatically sort email into custom folders and labels and to clear your inbox of spam.
You can get a free secure email account from ProtonMail here.
We also provide a free VPN service to protect your privacy.